Document Cleanup - AllMacs
What's Allmacs?
All Macs is not the latest sandwich offering from Ronald Mc-you-know-who...
BACK IN THE EARLY
DAYS (1991) of desktop publishing with the PC , Technologies 'N Typography began
using WordPerfect 5.1 macros to clean up various aspects of a manuscript. With each new occurrence of
an item that could be programatically cleaned up, a new macro was written. Soon the list of macros that
needed to be run on a manuscript was growing longer and longer. Eventually one macro was written to run
all the other macros on the list, saving time for the entire
TNT staff (both of them!). Today, this collection of macros--and their capabilities--have been transferred
to Microsoft Word®, and are used daily by the growing number of TNT employees, along with many outside
editors and publishers.
TNT
offers manuscript cleanup and coding services, for more information visit TNT on the web at http://www.tekntype.com/
Running AllMacs
AllMacs can be run at anytime throughout the editing process. The cleanup macros run via AllMacs use sophisticated
routines to avoid making changes to any content that appears random. Several macros, such as ellipses,
mark initials and els to 1, highlight any changes made to the document. By highlighting
changes, modifications made through AllMacs can be found easily using the Find
Highlighter utility. Once all of the highlighted regions are checked, the highlighter can be removed
using the Remove
all Highlighter utility.
Launching AllMacs
Open the AllMacs Dialog by clicking TNT Editorial > Utilities > AllMacs.
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Select the cleanup macros you want to run by clicking the checkbox next to each
item. Press Select All to run the most commonly needed cleanup macros, or click each item's checkbox
individually.
Remove Extra Spaces - multiple spaces are reduced to one space. Spaces at the beginning of a line
are changed to a tab (para indent)
Remove Multiple Paras - multiple hard returns are reduced to a single hard return
Remove Multiple Tabs - multiple tabs are reduced to a single tab; any stray tabs appearing in
the middle of text are highlighted
Remove Highlight - removes all highlight in a document
Clean Para Marks - all formatting from paragraph marks and manual line breaks(shift enter) is removed;
any spaces and tabs preceding a paragraph mark are also removed.
Quotation Marks - single and double quotes are converted to curly quotes (nyuk nyuk!); quotes proceeding
and following EM dashes are highlighted to easily verify they are going in the correct direction.
Leave '99 quote - no changes are made to year abbreviations (any
year abbreviations will be highlighted for you to check).
Punctuation - applies the previous characters font characteristics (bold, italic, underline, etc.)
to trailing commas, periods, question marks, exclamation points, semicolons, colons and dashes.
Mark "els" to 1 - while the "1" key has existed for many years now, some people
still use the lower case L for the number one; any occurrence of a number beside a lower case el
will be highlighted but not changed to a one--use the find
highlighter method to find the els
Mark Initials - single letters followed by periods--such as B.C., b.c.e., A.M., and H.G. Wells--are
highlighted; each instance can now be checked using the find
highlighter procedure and the decision to space the initials can be made. If the initials are to be
spaced a non-break
space should be used
Page Numbers - replaces "p." or "pg.", a space, and a number (ie p. 24) with
a "p.", a non-break space, and a number; the non-break space will keep the p. and the number
together during typesetting
EM-dashes - searches for two consecutive hyphens and changes the hyphens to a closed EM-dash;
all EM-dashes in a TNTEdit document are closed up
EN-dashes - searches for number, immediately followed by a hyphen
and another number, and replaces the hyphen with an EN-dash; whenever AllMacs determines a change may
be needed it will ask if you wish to make the change.
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Click Yes to accept the change and No to move on to the next instance. Click Change All
to change all further instances of #-# to EN dashes. Click Ignore All to skip the remaining instances.
Change ALL #-# to EN-Dash - turn this option on to skip prompting
to change hyphens to EN-dashes.
Fix Ellipses - fixes spacing between multiple periods and replaces the spaces with non-break spaces;
all ellipses--including mathematical ellipses and 2 period ellipses--will be highlighted
for review, however mathematical ellipses will not contain non-break spaces.
Tip:
Remember to use Remove
Highlighter after Allmacsprep or Allmacs have completed and you have checked over your
document!
Change Italic to Underline - changes italic to underline; this macro is useful when editing on
screen as it better shows the font change on the text.
Change Underline to Italic - changes underline to italic.
Change Underline to TNTUnderline - all single underline is changed to TNTUnderline
Run ALLMACS on ALL open documents - AllMacs will be run on all open documents, including
non TNTEdit documents
Click OK.
When AllMacs is completed the message ALLMacs Completed will appear in the
Word status bar in the lower left corner of the Window.
7/29/03